We're seeking an exceptional Executive Assistant to support our Vice President of AWS Legal, who leads our global legal team serving Amazon Web Services’ businesses. Our team provides legal guidance and support for AWS operations worldwide. You will provide high-level administrative support to the Vice President; help manage relationships with key internal executives and stakeholders and support our mission of enabling AWS's innovation.
This role requires a professional who excels in fast-paced environments, demonstrating exceptional flexibility and adaptability while maintaining strategic thinking, operational excellence, and proactive problem-solving capabilities. You must be adept at creating, planning, and executing projects from inception to completion, seamlessly transitioning between complex tasks and priorities with precision and composure. You will need to integrate smoothly into our leadership ecosystem, providing sophisticated operational support while consistently anticipating and addressing the Vice President's needs in the context of AWS's dynamic legal challenges.
We will depend on your quick thinking, your passion, and your energy to be organized, self-motivated, care about the employee experience and your ability to contribute, learn, build, and be challenged. You must have a sense of ownership, be able to drive tight deadlines, and maintain a sense of inclusion across our global teams.
This role requires five (5) days a week in office.
Key job responsibilities
- Effectively and proactively support the Vice President of AWS Legal with strong collaboration and the ability to partner with the Admin Community on complex calendar management initiatives.
- Serve as a business partner ensuring strategic, proactive and thoughtful support of our yearly organizational planning cycles.
- Field inquiries by researching appropriate resources and/or connecting with the appropriate teams to resolve.
- Organize and support recurring staff meetings, including agenda preparation, documentation, and follow-up.
- Manage end-to-end logistics for quarterly all-hands and Associate General Counsel (AGC) sessions.
- Drive and own space management initiatives to include management of team space, moves and re-configurations.
- Support employee morale (team events, org-wide events, celebrations, etc.).
- Maintain a strong executive presence and reliable desk coverage to ensure seamless support for time-sensitive matters.
- Support efforts to track headcount, report out, and open requisitions, as requested.
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.- 8+ years of executive assistant experience
- Experience with Microsoft Office products and applications
- Experience with domestic or international travel coordination
- Experience with C-level executive calendar management
- Bachelor’s degree or equivalent
- Experience providing senior executive level leadership support for multiple Leaders, with year-over-year progressive responsibilities
- Independently demonstrates time management decisions. Prioritizes work, resolves issues, meets deadlines, and seeks feedback from Leader. Discerns between urgent and non-urgent issues and act accordingly to solve them
- Experience working in a matrixed organization- Experience managing teams
- Experience in the Legal industry and passion for supporting Leaders and their teams
- Experience in a fast-paced, high-tech company
- Demonstrated project ownership and consistent delivery on commitments - great organizational skills with exceptional follow-through and attention to detail
- Independently react with appropriate urgency to situations that require a quick turnaround and take effective action without having to know the complete picture and proactively solve complex problems. The strength to ask for guidance and insight when necessary.
- Strong professionalism and grace under pressure
- Advanced knowledge/experience with Microsoft Products (Excel, Outlook, Word, SharePoint, and One Note) and familiarity with Concur, Roster, Asana
- Desire to work with others and take on ambiguous tasks
- High level of integrity and discretion to handle confidential information
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $88,800/year in our lowest geographic market up to $176,000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit
https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
