Office Operations Contractor

Who you are

You are an organized individual with experience in office operations and inventory management. You thrive in environments where you can maintain autonomy while delivering high-quality services. Your ability to coordinate with various stakeholders, including building management and external vendors, ensures that office conditions are optimal and operational needs are proactively addressed. You have a knack for managing supplies and logistics, ensuring that everything runs smoothly in the workplace.

You understand the importance of communication and collaboration in a workplace setting. Your experience allows you to effectively manage physical mail and coordinate the distribution of office-related assets. You are detail-oriented and capable of handling invoices and other administrative tasks with precision. You are comfortable working independently as an independent contractor, balancing multiple responsibilities while maintaining a focus on service quality.

Desirable

Experience in a similar role within a corporate environment is a plus. Familiarity with inventory management systems and administrative processes will help you excel in this position. A proactive mindset and the ability to adapt to changing needs will be beneficial as you navigate the responsibilities of this role.

What you'll do

In this role, you will manage and organize office and kitchen inventory, ensuring that supplies, groceries, snacks, and coffee station needs are met. You will coordinate weekly grocery orders and handle ad-hoc requests as they arise. Your responsibilities will also include liaising with building management and external vendors to ensure service quality and resolve any issues that may arise. You will monitor office conditions and proactively address operational needs, ensuring a comfortable and efficient work environment.

You will support meeting room equipment and the functioning of dashboards, ensuring that all necessary resources are available for team meetings. Additionally, you will receive, sort, securely store, and manage physical mail at the NYC office. This includes scanning and sharing correspondence notifications or invoices with HQ teams through the internal communication system and coordinating the physical forwarding of required documents from the Miami office.

Your role will also involve organizing and distributing office-related assets, such as welcome kits and benefits cards. You will collect, organize, and submit office-related invoices for payment, ensuring that all financial transactions are handled accurately and efficiently. Your ability to manage these tasks will contribute to the overall success of the office operations.

What we offer

VTEX offers a unique opportunity to work in a challenge-driven environment alongside a diverse team of professionals. As an independent contractor, you will have the flexibility to manage your time while contributing to the success of the office operations. The contract length is for one year, with the potential for extension based on business needs. You will be part of a company that values collaboration and innovation, working towards building an extraordinary future with a global presence.