Office & HR Assistant – Singapore

About the job

To support the day-to-day operations of the Regional HR and Employee Experience functions. This role encompasses responsibilities across Office Administration, Human Resources, Onboarding Support, and facilitating experience programs.

What you will do

Office Administration

• Oversee day-to-day office operations, including the budgeting, expense, oversee office supplies inventory and pantry replenishment

• Involved in the selection of a new office location, interior design, and vendor selection.

• Ensure compliance with office policies, procedures, and relevant regulatory requirements.

• Enhance employee experience by organizing company open days, employee volunteer services, as well as Plaud Anniversay celerbration etc.

• Assist office photo-shooting, networking events, as well as potential filming of the new office

Human Resource

• Manage and coordinate the full on-boarding and off-boarding processes, including new hire orientation, system setup, and exit clearance.

• Assist in the rollout of employee engagement initiatives, experience programs, and fun activities.

• Coordinate with third-party supplier for work visa related matters

• Maintain and update office related policies & guidelines

• Liaise with the US HR SSC team to establish the global travel policy and budget guidelines for US/SG/EU

• Assist queries related to travel booking, expenses, and benefits

What we are looking for

• Bachelor’s Degree in Human Resources, Business Administration, or related field.

• 5 years of relevant experience in office administration and HR, preferably with local exposure.

• Knowledge of HR practices and statutory requirements (e.g., CPF, IRAS, MoM).

• Strong organizational, communication, and interpersonal skills.

• Able to handle confidential matters with discretion and work independently.

• Fluent in English and Mandarin