About the Opportunity

Bitvavo is seeking a dynamic and organized Senior Office Assistant to join our vibrant team. Our modern office, located in the heart of Amsterdam, serves as a hub for creativity and collaboration. As a Senior Office Assistant, you will play a crucial role in supporting the Places team and contributing to the smooth running of our exciting workplace. This is an excellent opportunity to be part of a forward-thinking company and make a tangible impact across office management and event planning functions.

What You’ll Be Doing

• Support the Places team in all aspects of day-to-day office management responsibilities when necessary, including acting as a point of contact for staff and reception (e.g. when colleagues are on leave).
• Branded merchandise: Lead the creation, production, and management of our new branded merch shop. Coordinate with suppliers and internal stakeholders (Marketing, People, Business Development) to meet the company’s merchandise needs (e.g. onboarding packs, event merch, seasonal gifts). Handle additional event-specific requests (e.g. conferences, Vavofest), including sourcing items, obtaining quotes, and managing lead times.
• Branded stationery: Manage and streamline the design, production, and stock levels of all branded stationery.
• Promote company initiatives and events: Manage internal communications via office screens and explore other potential communication channels. Collate and share information from stakeholders such as Places, People, and Marketing.
• Event support: Assist with large staff off-site events such as Vavoween and Vavofest. Provide support for internal events as needed.
• Ad-hoc projects: Contribute to projects aimed at improving Places processes and overall efficiency (e.g. development and maintenance of the internal handbook, creating a user-friendly floor plan for the office).
• Team support: Ensure continuity of essential office management tasks during holiday, sick leave, and busy periods.

What We Look For

• A positive team attitude and a collaborative spirit
• Creativity, mature thinking, and efficiency to your work 
• Adaptability and openness to evolving responsibilities as the role grows
• A “can-do” mentality and the ability to tackle new challenges proactively
• Strong organisational and multitasking skills, with great attention to detail
• The ability to work effectively both independently and as part of a team
• Tech-savvy and creative; ability to take concepts and create cool visuals to advertise internal events
• Strong interpersonal and communication skills, with the ability to communicate clearly and effectively with senior leaders and external partners
• Fluency in Dutch 
  
• Experience in office management, event planning, or a similar role 

Bitvavo does not accept resumes from staffing, search, or recruitment firms without a signed agreement. If you send us a resume without such an agreement, we may contact the candidate directly without any obligation whatsoever and no fee of any kind will be paid should we hire the candidate.