Executive Assistant

About Distyl AI:

Distyl AI develops AI-native technologies for humans & AI to collaborate to power the operations of the Global Fortune 500.

In just over 24 months, we’ve rapidly grown to partner with some of the world’s largest enterprises—including F100 telecom, healthcare, manufacturing, insurance, and retail companies—delivering multiple AI deployments with $100M+ impact. Our platform, Distillery, along with our team of AI Engineers, Researchers, and Strategists, is pioneering AI-native systems of work, solving the most complex, high-stakes challenges at scale.

Distyl is founded and led by proven leaders from companies like Palantir, Apple, and top national laboratories. We work in deep partnership with OpenAI, jointly going-to-market at the largest enterprises and collaborating, evaluating, and testing the latest models. Backed by Lightspeed, Khosla, Coatue, industry leaders like Nat Friedman (former GitHub CEO), and board members of over 20+ F500s, Distyl is building the future of AI-powered enterprise operations.

What We Are Looking For

Distyl is seeking a highly organized and proactive Executive Assistant to the Co-Founder, COO to provide critical operational and administrative support. This role is ideal for someone who thrives in a fast-paced, high-growth environment, operates with precision, and demonstrates exceptional judgment and discretion.

You will be instrumental in optimizing the COO’s time, managing communications and priorities, and ensuring seamless execution across operational, strategic, and administrative initiatives. This position requires someone who is detail-oriented, adaptable, and capable of anticipating needs to help the COO operate at maximum effectiveness.

Key Responsibilities

Executive Support

• Manage the COO’s complex and dynamic calendar, ensuring alignment with business priorities and operational timelines.

• Coordinate meetings, briefings, and cross-functional sessions, including preparing materials, agendas, and follow-up actions.

• Arrange domestic and international travel, including flights, accommodations, itineraries, and expense reporting.

• Serve as a primary liaison for internal and external communications, maintaining professionalism, confidentiality, and strong relationship management

Operational & Administrative Support

• Act as a strategic partner to the COO by driving prioritization, focus, and alignment across key initiatives.

• Build and optimize systems that improve operational excellence, communication, and execution.

• Track strategic priorities, surface blockers, and ensure follow-through across teams.

• Anticipate needs and provide leverage through effective time management and preparation.

• Synthesize insights from multiple workstreams to continuously help the COO focus on the highest-impact areas.

What We’re Looking For

• 5+ years of experience supporting a C-level executive, ideally in a startup, operations, or high-growth environment.

• Proven ability to manage complex schedules, competing priorities, and highly confidential information with discretion.

• Strong organizational and project management skills with meticulous attention to detail.

• Excellent written and verbal communication skills, with the ability to engage professionally across all levels of the organization.

• Highly resourceful and proactive, with the ability to anticipate needs and stay several steps ahead.

• Tech-savvy and comfortable using tools such as G Suite, Slack, Notion, project management platforms, and expense systems.

• Calm under pressure, adaptable to shifting priorities, and solutions-oriented.

• Based in New York City, with flexibility for occasional travel to company offsites, meetings, or events.

What We Offer

• Competitive salary and benefits package, including equity options and healthcare.

• The opportunity to work at a mission-driven AI startup that is transforming how Fortune 500 companies operate.

• A fast-paced, dynamic work environment where your contributions will directly impact the company’s success.

• A collaborative culture that values professional growth and encourages taking on new responsibilities.

• Exposure to cutting-edge AI technologies and the opportunity to build a world-class team.

• If you are a proactive, detail-oriented professional who excels in supporting high-powered teams, we encourage you to apply and join our mission of enabling the future of AI-powered enterprises.

Note: This role requires in-office collaboration 5 days per week at our New York, NY office location.