Administrative Assistant (Office Administrator)

Overview

At the Esri R&D Center-New Delhi, we are building industry-leading software to make maps, geographic information, and analyses available on any device, anywhere, at any time.

As an administrative assistant, you will use your organizational and problem-solving skills to help our young and growing team of software engineers operate effectively and efficiently. You’ll make sure our center of excellence is running smoothly and help create a pleasant work environment in tune with the office culture and company values. You’ll be able to work independently, coordinating with the leadership team, HR, IT, vendors, and other teams across the globe. With excellent communication skills and an upbeat attitude, you will be at the heart of the team.

Join us if you like wearing multiple hats to ensure day-to-day operations run smoothly and efficiently in a fast-paced office environment.

Responsibilities

• Day-to-day operations to make our office a great place to work through taking care of the office condition, supplies, and equipment
• Act as a first point of contact for visitors and take care of hospitality management
• Serve as liaison between administrative staff in Esri headquarters in the US and provide them with needed reports and information
• Manage relationships with local vendors, service providers, and landlord and act as an interface
• Assist with planning and execution of the office events (off-site, team activities, celebrations etc.)
• Collect and maintain an inventory of office equipment and supplies; verify receipt of supplies and maintain invoice and payment records
• Maintain the condition of the office and arrange for necessary repairs
• Partner with Human Resources to support employer administration efforts and maintain office policies as necessary

Requirements

• 4 to 8 years of proven office management, administrative, or executive assistant experience, preferably in a software/IT company
• Refined written and verbal communication skills that provide clear and concise information which can be used in reports and formal correspondence
• Ability to organize work and meet deadlines while faced with many interruptions and competing priorities
• Excellent time management skills and ability to multi-task and follow-up on multiple projects
• Proficiency with the Microsoft Office Suite and comfort with a variety of online systems
• Strict attention to detail including the ability to maintain a high level of accuracy in preparing and reviewing accounting information
• Bachelor's degree in any relevant field of study
• Existing work authorization for India

Recommended Qualifications

• Minimum typing speed of 45 wpm
• Executive Assistant experience preferably in a software/ IT company

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