The International Stores & Corp Communications (ISCC) organization is seeking a self-motivated, highly organized, and creative Executive Assistant to provide support for two Directors within ISCC team. If you are a detail-oriented individual with a collaborative spirit, who enjoys a fast pace, the ambiguity and opportunity to invent that comes with an evolving organization, and the challenge of keeping things humming as a business partner, this may be the role for you!
This role requires the ability to complete complex tasks and projects quickly with little-to-no guidance. Strong standards of written and verbal skills are required, along with a diligent and detail-orientated attitude. You must have a strong bias for action, proven ability to effectively communicate at all levels, and be highly organized with exceptional project management skills. Integrity and discretion in handling confidential information is essential, as is a collaborative demeanor when dealing with senior executives both inside and outside the company. Additionally, a good sense of humor is a must!
A demonstrated ability to manage complex calendars, coordinate international and domestic travel, process expense reports, assist with project support, and act as a general liaison between team members and leadership are also important aspects of the role.
Key job responsibilities
Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
Track and help drive completion of key deliverables and follow up on outstanding items
Work within a group of high-performing, fun, and collaborative EAs around the world
Be a steward and leader of team culture
Coordinate with teams on programs and projects in various areas across the ISCC network
Be able to travel domestically and internationally when required to do so
Tracking and helping drive completion of key deliverables and following up on outstanding items.
Complete and file expense reports.
Acting as a liaison for leader’s direct reports.
Managing group logistics.
Organize team events within budget.
Have fun at work and help others do the same.- Experience with Microsoft Office products and applications
- 5+ years of senior level leadership support, or 3+ years of Amazon experience for calendar, expensing & travel management
- Ability to handle confidential information with discretion, and deal with professionals inside and outside the company.
- Experience with Microsoft Office products (Outlook, Word, Excel, PowerPoint, SharePoint and Visio)
- Experience working with various process workflows- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
- Experience leading process improvements
- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
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