Do you love helping people and acting as a trusted resource to others? Do you enjoy building deep expertise as well as navigating new and different tasks every day? As an Administrative Assistant in Hardware Technology, you’ll serve as the center hub of our department, coordinating between Apple’s employees and the outside world. You’ll help keep people organized and focused across multiple dynamic environments. Your work will present ever-changing opportunities, from greeting and guiding Apple employees and visitors to coordinating a group’s day-to-day needs. More importantly, you’ll become a trusted source of support whom other Apple people know they can count on. Join Apple, and together, we can turn every single day into a chance to make something in our workplace better than it was yesterday. Be at the center of the action on new silicon product development for Apple's groundbreaking products!
This position supports the Hardware Technology team, a high energy, rapidly growing, dynamic engineering and management team at Apple. The Hardware Technology team is looking for a highly organized, independently motivated, resourceful individual with the ability to prioritize and excel in a fast-paced environment. We are looking for a team player, with a friendly can-do attitude!
Description
This administrative role provides comprehensive support for a large engineering team, focusing on essential operational tasks. Key responsibilities include managing team logistics such as new hire onboarding, purchasing, and asset inventory, as well as acting as the primary point of contact for facilities management. The role also involves planning and executing team events, overseeing space planning and conference room schedules, and ensuring a secure work environment through access management and audits. The administrator is also responsible for maintaining office supplies and managing financial reconciliation for team purchases.
The role requires both physical and cognitive capabilities to effectively manage the dynamic environment. Physical requirements include the ability to move between buildings, transport supplies, and handle light office tasks like setting up meeting spaces and events. This position is onsite and requires consistent in-office presence, with remote work being a supported, but not primary, option. The role demands strong problem-solving and critical-thinking skills to address complex situations, as well as excellent time management and multitasking abilities. A high level of attention to detail, sound decision-making, and clear communication skills are essential. Finally, the role necessitates confidentiality and discretion due to the sensitive nature of the information and secure areas involved.
Minimum Qualifications
3 years admin experience in a fast paced corporate environment
Experience managing complex calendars commensurate with the role requirements
Experience managing various projects and events from conception to completion
High proficiency with a variety of applications such as Apple Calendar, Keynote, Pages, Slack, and Excel/Numbers
This role requires onsite presence directly supporting our teams in the office up to 5 days a week from the beginning to the end of their shift.
Preferred Qualifications
BA/BS degree
Ability to maintain consistent attention to detail, be able to prioritize and independently manage their time in a fast-paced atmosphere where there are often impromptu requests
Strong written and verbal communication skills; have the ability to exercise tact, discretion and the initiative to efficiently meet the demands of all groups within the team
Responsibilities
High volume purchasing for the group
Equipment inventory, office supply ordering and facilities coordination
Working closely with finance and other related teams to assure smoothly operating systems under tight time constraints to secure goods and contract services
Light project support and calendar coordination
Management and implementation of efficient administrative processes.
Meal service during project crunch time
New hire coordination
Eeo Content
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant.
