Vendor Onboarding Specialist

About Stripe

Stripe is a financial infrastructure platform for businesses. Millions of companies—from the world’s largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities. Our mission is to increase the GDP of the internet, and we have a staggering amount of work ahead. That means you have an unprecedented opportunity to put the global economy within everyone’s reach while doing the most important work of your career.

About the team

Procurement, which is part of Stripe's Controllership Team, is responsible for the entire buying journey, from sourcing new suppliers or renewing engagements with existing ones to facilitating purchase order approvals, paying valid supplier invoices, and managing Stripe's travel and expense program. The team also reviews and advises on contract structures and terms, conducts risk assessments to ensure suppliers meet Stripe's standards, and onboards suppliers for secure payment processing.

What you’ll do

We are seeking a highly motivated and detail oriented individual to join Stripe’s Global Procurement Enablement team. In this role, you will execute a variety of operational tasks within Stripe’s procurement system to ensure that purchase requests are processed accurately and timely. You will collaborate closely with teammates within the Procurement and the business to manage queues of requests that require action. 

Responsibilities

• Manage the end-to-end vendor onboarding process, ensuring all necessary documentation is collected and verified.
• Develop and maintain vendor profiles in our system, ensuring accuracy and completeness of information.
• Ensure compliance with federal and state tax regulations, specifically 1099 and 1042 requirements.
• Review and validate W-9 forms and other tax-related documents to determine the appropriate withholding and reporting obligations.
• Maintain organized records of vendor information and tax documentation for audit purposes.
• Collaborate with vendors to resolve any discrepancies related to tax forms or onboarding documents.
• Work closely with the Accounts Payable team to streamline processes and improve vendor onboarding efficiency.
• Collaborate with tax and legal departments to ensure compliance with relevant regulations.
• Identify opportunities for process improvements and implement best practices to enhance the vendor onboarding experience.
• Assist in the development and maintenance of onboarding procedures and guidelines.
• Generate and analyze reports related to vendor onboarding, tax documents, and compliance.
• Provide insights and recommendations to management based on data analysis.

Who you are

We’re looking for someone who meets the minimum requirements to be considered for the role. If you meet these requirements, you are encouraged to apply. The preferred qualifications are a bonus, not a requirement.

Requirements

• 5+ years of relevant experience in Procurement, preferably high-growth technology or financial services company
• Excellent analytical skills with high attention to detail.
• Strong communication and interpersonal skills for effective collaboration with vendors and internal teams.
• Proficiency in financial software and ERP systems, as well as Microsoft Office Suite (Excel, Word).
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience working in procurement, third party risk, contracting and ERP systems
• Excellent communication and organizational skills, both written and verbal
• Experience partnering with cross-functional stakeholders
• A proven ability to be a self-starter capable of driving business results without significant supervision
• Self-disciplined, diligent, proactive and detail oriented
• Willingness to roll up one’s sleeves to get the job done
• Comfort in performing manual, and sometimes repetitive, tasks