DESCRIPTION
India Advertising organization is looking for an Executive Assistant who will part of the Advertising team of supporting two Directors based in Mumbai and Bangalore. This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across teams. This exciting role requires understanding of business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
Key job responsibilities
•Effectively and proactively support multiple leaders within the organization - complex calendar management and scheduling to support teams in multiple locations
•Expense reimbursement including report coordination, submission and issue tracking
•Coordinate schedules and travel arrangements (cost effective air, hotel, ground transportation and creating detailed travel itineraries), seamless meeting logistics, such as video conference and conference calls for internal and external meetings
•Organize, prioritize and appropriately handle time-sensitive information and ensure action required is addressed in a timely manner
•Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
•Track and help drive completion of key deliverables.
•Work closely with the leadership team and other Executive Assistants to provide support to the organization
•With strong external communication skills, reporting to sales and marketing leaders, would focus on managing communications with clients, partners, and other external stakeholders.
•Help to develop & maintain new mechanisms within the team
BASIC QUALIFICATIONS
- 5+ years of senior level leadership support
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience leading process improvements
- Experience designing processes to maximize efficiency
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
About the team
India Advertising organization is looking for an Executive Assistant who will part of the Advertising team of supporting two Directors based in Mumbai and Bangalore. This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across teams. This exciting role requires understanding of business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
Key job responsibilities
•Effectively and proactively support multiple leaders within the organization - complex calendar management and scheduling to support teams in multiple locations
•Expense reimbursement including report coordination, submission and issue tracking
•Coordinate schedules and travel arrangements (cost effective air, hotel, ground transportation and creating detailed travel itineraries), seamless meeting logistics, such as video conference and conference calls for internal and external meetings
•Organize, prioritize and appropriately handle time-sensitive information and ensure action required is addressed in a timely manner
•Organize, execute, and assist with team activities (staff meeting agendas, all-team meetings, off-sites, and team social events)
•Track and help drive completion of key deliverables.
•Work closely with the leadership team and other Executive Assistants to provide support to the organization
•With strong external communication skills, reporting to sales and marketing leaders, would focus on managing communications with clients, partners, and other external stakeholders.
•Help to develop & maintain new mechanisms within the team
BASIC QUALIFICATIONS
- 5+ years of senior level leadership support, or 3+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
PREFERRED QUALIFICATIONS
- Experience in a fast-paced, high-tech company
- Experience leading process improvements
- Experience designing processes to maximize efficiency
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.- Experience with Microsoft Office products and applications
- 7+ years of executive assistant experience- Experience in a fast-paced, high-tech company
- Experience designing processes to maximize efficiency
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
