The Facilities Coordinator is an active member of the Zappos and Shopbop Facilities support staff team, driving and supporting network-wide Facilities inventory control and preventive maintenance initiatives. Successful candidates will have an entrepreneurial, true hands-on approach, as well as strong knowledge of corporate office maintenance material inventory, project estimating and scheduling, enterprise server CMMS experience, and data-driven, analytical thinking and decision-making skills. In addition, effective presentation and persuasion skills are a must, as is the ability to function in a maintenance team environment. This role requires the ability to influence without authority.
Key job responsibilities
Match completed work orders to invoices for accounts payable.
Update the Facilities budget tracker.
Perform general office administrative tasks, including but not limited to office housekeeping and inventory management, desk allocation, office safety maintenance, environment hygiene coordination, contract management and renewal.
Coordinate emergency repairs with external vendors, management, & purchasing.
Create reports for the FM and maintain visual management charts dealing with: PM completion, budget performance, downtime, labor tracking, and others.
Own the organizing and maintaining of purchase orders, work requests and associated files
Promote and conduct good housekeeping practices.
Coordinate with vendors and internal procurement teams to support office purchasing and delivery arrangement.
Ability to function as floor support for absenteeism and vacation support, as needed.
Ensure and drive best practices standardization across Facilities departments at all sites.
Own office coordination in expansion project and relocation initiatives.
A day in the life
A day in the life of the Facilities Coordinator role is dynamic, involving a mix of planned and unplanned tasks that focus on keeping a facility safe, functional, and efficient. A typical day starts with reviewing emails and reports from overnight, checking the schedule for planned maintenance, and conducting facility walkthroughs to inspect systems like HVAC, plumbing, and security. Midday often involves managing work orders, coordinating with vendors, handling maintenance and repair requests, and addressing occupant issues. role also includes budget management, emergency response planning, and administrative duties like approving invoices and maintaining records per external compliance requirements.
About the team
The Zappos and Shopbop F2 Facilities Subsidiary Support team is responsible for the day-to-day operations of the of the assigned building, from keeping the lights on to ensuring a clean and safe working environment for or internal and external customers. Our team manages the physical space and all the services that support the internal operation, including maintenance, cleaning, and vendor support management.- 1+ years of using a computer maintenance management system in planning, scheduling and auditing overall facilities/maintenance activities experience
- 1+ years of working with computers and Microsoft Office products and applications experience
- High school or equivalent diploma
- Work a flexible schedule/shift/work area, including weekends, nights, and/or holidays- 2+ years of maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or equivalent experience
- Experience in material handling systems (MHS) installation, operation and maintenance
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $54,900/year in our lowest geographic market up to $94,900/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit
https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
