Workplace Coordinator

Why Hover wants you

Hover is looking for a Workplace Coordinator to help shape the day-to-day experience of our San Francisco HQ. You’ll ensure our office runs smoothly, feels welcoming, and supports the needs of our employees and guests every day. This role is perfect for someone who thrives in a people-facing environment, loves bringing order and energy to a space, and takes pride in creating memorable culture moments.

You’ll work closely with our Director of Workplace, as well as our Workplace Manager in New York. You’ll also partner with our EA , HR and IT teams on office operations, onboarding, events, and recognition initiatives — ensuring every detail reflects Hover’s culture and values.

You will contribute by

As our Workplace Coordinator, you’ll own the daily operations and atmosphere of our San Francisco headquarters. You’ll oversee vendors, supplies, catering, and facilities to ensure everything runs seamlessly. You’ll be the go-to contact for employees and visitors, providing a warm, helpful, and proactive presence in the office.

You’ll plan and execute local events like happy hours, DEIB celebrations, and team offsites — bringing energy and creativity to Hover’s culture. You’ll manage communications about office happenings, from Slack updates to event reminders. You’ll collaborate with IT and the EA team to support onboarding, conference room tech, and recognition programs. Over time, you’ll identify and lead improvement projects — from rethinking office layouts to enhancing collaboration spaces — to make our workplace even better.

Your background includes

• 2+ years of experience in office coordination, workplace operations, or facilities management (tech/startup experience required).
• Strong organizational skills and attention to detail — you anticipate needs and love keeping things running smoothly.
• Excellent communication and interpersonal skills; you thrive in a people-first, cross-functional environment.
• Proven ability to plan and execute events that bring teams together.
• Experience managing vendors, catering, or office supply operations.
• Proactive, adaptable, and creative — you find ways to make spaces and experiences better.
• Bonus: familiarity with Envoy, Zoom Rooms, or basic AV troubleshooting; experience designing recognition or swag programs; experience leading an office move.

Benefits

• Compensation - Competitive salary and meaningful equity in a fast-growing company
• Healthcare - Comprehensive medical, dental, and vision coverage for you and dependents
• Paid Time Off - Unlimited and flexible vacation policy 
• Paid Family Leave - We support work/life balance and offer generous paid parental and new child bonding leave 
• Mandatory Self-Care Days - A day set aside each month to allow employees to recharge 
• Remote Wellbeing Resources - We provide recurring fitness classes, meditation/ mindfulness tools, virtual therapy, and family planning assistance 
• Learning - We encourage continued education and will help cover the cost of management training, conferences, workshops, or certifications

Hybrid roles at Hover

Hover has Hubs in San Francisco and New York City, where we expect that all employees living within a 50-mile radius of our offices will come into their local Hover office at least three times a week to build rapport and foster organic connection. At this time, Hover is not considering fully remote roles. This role will be located in San Francisco, and will have a requirement of being in office four times a week. 

The US base salary range for this full-time position is $104,000 - $128,000 annually. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all applicable US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

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