The North American Sort Center (NASC) Engineering Organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing team. This role will support the Director for Engineering based out of Bellevue, WA.
This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. This candidate will help build a positive team environment and establish working relationships inside and outside of the group.
Key job responsibilities
-Time management: effectively utilizing working hours. You will be a detail oriented and organized planner with demonstrated ability to respond effectively and efficiently while maintaining flexibility.
-Calendar management: responsible for all calendar management including setting up and sending invites, prioritization of meetings, advising on availability, tracking attendee lists, conference room booking, AV/VC assistance, OOTO/travel banners, interview coordination, training coordination access, agenda preparation.
-Written communication: ability to communicate clearly in written form - emails, meeting agendas, calendar invites for both internally and externally. Utilizing mechanisms to ensure efficient communication with their leader and key stakeholders across office, field, and remote environment.
-Technical tools and skills: developing new skills that impact team projects or needs
-Travel coordination: proposing and developing domestic and international travel schedule with awareness of time zone, location, and prioritization of meetings
-Business acumen: understanding the business and being able to apply your objectives to the business. Ability to keep the Directors organized, prioritized, and on-time while serving as a "go-to" for all areas of the department.
-Proactive: ability to see around corners and take preemptive actions as needed. You must be skilled at anticipating problems, creating contingency plans, managing multiple priorities, problem solving and organizing logistics.
-Business operations: keeping day-to-day operations functioning. You will possess the ability to complete high volumes of tasks with minimal guidance or supervision and deadline sensitivity.
-Expense reconciliation: reconciling work-related charged in a timely manner. Responsible for expense reports/reimbursement and purchase orders for Director. Responsible for printing any financial decks and documents.
-You will support the Directors in maintaining excellent rapport with internal service providers, cross-functionally with other business groups and departments, employing insightful and knowledgeable communications to foster a cooperative and communicative atmosphere.
A day in the life
Effectively managing the director's calendar, organizing team events, prioritizing calendar invites, accommodating leadership reviews across time zones, planning ahead for quarters ahead of time, and streamlining communication across the organization.
About the team
NASC Engineering comprises of various planning, engineering, and program teams enabling our Ops customers to sort and transport packages efficiently. Our team is diverse, spread across the country, with a blend of experiences, working both in office and on-site field environment. Our partner teams are also spread across the country including Bellevue and Nashville offices, and sort centers. - 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit
https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $50,000/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit
https://www.aboutamazon.com/workplace/employee-benefits. This position will remain posted until filled. Applicants should apply via our internal or external career site.
