Amazon Devices & Services is looking for an experienced Executive Assistant who wants to work in a fast-paced, exciting, and dynamic organization. We are seeking a resourceful, self-motivated, highly organized, and efficient Executive Assistant to support one director and their team.
This role requires excellent planning, time management, and organizational skills. The right candidate will have a strong sense of ownership and bias for action, be customer service-oriented, and have the ability to meet tight deadlines and change direction at a moment’s notice. Having a high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives is imperative to ensure success.
The successful candidate will possess the ability to complete complex tasks quickly and autonomously, react with appropriate urgency to situations that require a quick turnaround, and take effective actions without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment, and build effective working relationships inside and outside the group.
Key job responsibilities
• Communicate fluently in Japanese and English
• Provide executive support to 1 director and work closely with the leadership team, and other Executive Assistants to provide support to the organization
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure required actions are addressed in a timely manner
• Track and help drive completion of key deliverables and follow up on action items
• Management of complex scheduling (internal and external)
• Arrange worldwide travel itineraries for the director, e.g. booking travel and accommodation plus any further requirements
• Handle administrative tasks as required, e.g. expense reports, POs, space planning and more
• Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)- 7+ years of executive assistant experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
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