Transforming AI queries with precise search infrastructure
Exa is revolutionizing AI search infrastructure with its embeddings-based search engine, designed to enhance the accuracy of AI model responses by filtering the internet for precise knowledge. Headquartered in Lower Haight, San Francisco, Exa has raised $112.2 million in funding through several succ...
Exa offers competitive salaries, equity options, and a flexible remote work policy. Employees enjoy generous PTO, parental leave, and a budget for pro...
Exa fosters a culture focused on innovation and precision in AI search technology. The team values collaboration and is committed to building a unique...
Exa • San Francisco, California
Exa is seeking an Executive Assistant to support the C-suite and manage office operations in San Francisco. This role requires excellent organizational skills and the ability to handle multiple tasks in a fast-paced environment.
You have 2+ years of experience as an executive assistant or in a similar role, demonstrating excellent communication and organizational skills. You possess strong ownership and can operate with little direction, thriving in a fast-moving, high-growth startup environment. You enjoy juggling multiple workstreams and adapting to fast-changing priorities, showcasing your strong people instincts — knowing when to step in, how to help, and when to stay out of the way. Being based in or able to relocate to San Francisco is essential for this full-time, in-person role.
As an Executive Assistant at Exa, you will own calendar management and scheduling for the C-suite and key team members, ensuring smooth operations. You will run day-to-day office operations in San Francisco, managing meeting rooms, guests, supplies, vendors, deliveries, and office setup. Continuously improving scheduling systems, workflows, and recurring processes will be part of your responsibilities. You will also support recruiting coordination, including interview scheduling and onsite logistics, helping to create a seamless experience for candidates. Coordinating team events, office moments, and offsites will be another key aspect of your role. You should be comfortable working with modern tools and enjoy automating parts of your own role. Be prepared for ad hoc tasks as they come — flexibility and readiness for anything are crucial in this position.
At Exa, you will be part of a dynamic team that is building a next-generation AI search engine. You will work alongside talented individuals from prestigious backgrounds, contributing to a project that aims to outperform existing search engines. The role offers an opportunity to grow within a rapidly expanding company that values innovation and collaboration. You will have the chance to make a significant impact on the organization and help shape the future of information retrieval. We encourage you to apply even if your experience doesn't match every requirement, as we value diverse perspectives and backgrounds.
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