Senior Accounts Payable Specialist

The Senior Accounts Payable Specialist is responsible for owning and managing the full Accounts Payable (AP) cycle and ensuring accurate, compliant, and timely processing of all payables activities. This role requires a high level of professional judgment, analytical problem-solving, and process optimization, and will serve as a key partner to internal teams and external vendors.

This position will independently evaluate invoice discrepancies, analyze and reconcile vendor accounts, recommend and implement process improvements, and uphold strong internal controls. The ideal candidate is detail-oriented, highly organized, and proactive, with an ability to manage high volumes of transactions while maintaining accuracy, efficiency, and scalability.

What You'll Focus On:

1. Invoice Processing & AP Operations (30%)

Process vendor invoices daily in Ramp, ensuring accuracy, timeliness, and appropriate coding.
Review, investigate, and resolve invoice discrepancies independently.

2. Vendor Management & Onboarding (15%)

Manage vendor onboarding and maintain vendor master data, including W-9/W-8 forms and contracts.
Serve as the primary liaison for vendor inquiries, ensuring professional and timely resolution.

3. Expense Management & Corporate Credit Cards (15%)

Oversee distribution, tracking, and administration of company-issued credit cards.
Review and approve employee expense reports in compliance with T&E policies.
Educate employees on reimbursement and credit card procedures.

4. Reconciliations & Reporting (15%)

Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers.
Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts.
Support month-end close and provide financial reporting as needed.

5. Compliance & Year-End Reporting (10%)

Prepare and submit year-end 1099 reporting in compliance with IRS deadlines and requirements.
Maintain documentation to support audit readiness and regulatory compliance.

6. Internal Audit, Analysis, and Process Improvements (10%)

Support internal and external audits by providing documentation, analysis, and explanations.
Identify operational gaps and recommend process enhancements to increase efficiency and control.
Collaborate with finance leadership to establish scalable AP best practices.

7. Cross-Functional Support & Issue Resolution (5%)

Respond to internal inquiries related to invoice submissions, payments, and expenses.
Provide financial data and analytical support to business leaders as needed.

What You Bring:

• Bachelor’s degree in Finance, Accounting, Economics, or a related field.
• 4+ years of full-cycle accounts payable experience in a high volume environment. Multi-entity preferred but not required.
• Strong knowledge of W9/W8/1099 requirements and year-end reporting
• Proficiency in Excel (including VLOOKUPs and pivot tables)
• Proven ability to manage reconciliations, track variances, and maintain vendor relationships
• In depth knowledge of Ramp preferred, but not required.
• Basic knowledge of administrative and clerical procedures and systems
• Effective written and verbal communication skills

Work Condition:

• This role primarily involves extended periods of sitting and working at a computer, requiring focus and attention to detail.
• Flexibility and adaptability are key, as the role may involve adjusting to different time zones and work settings.
• Frequent interaction with cross-functional teams and external vendors

Competencies:

• Excellent analytical, problem-solving, and critical-thinking skills.
• Detail-oriented, with a high degree of accuracy and the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong communication and presentation. 
• Ability to work collaboratively with cross-functional teams
• Ability to problem solve independently
• Ability to find solutions to increase efficiency and effectiveness
• Ability to interpret policies, apply judgment, and make independent decisions
• Familiarity with internal controls and audit standards

What We Offer

• Salary range:$60K-$70K
• Medical, dental, and vision insurance
• 401(k)
• 100% employer-paid Short-Term Disability (STD)
• 100% employer-paid Life Insurance and option for additional employee-paid Life Insurance
• 100% employer-paid Accidental Death and Dismemberment (AD&D) Insurance and option for additional employee-paid AD&D Insurance
• Company holidays
• Birthday off
• Paid Parental Leave
• Flexible Paid Time Off (PTO)
• Employee Assistance Program (EAP)