Intelligent System Experience is seeking a proactive and resourceful Administrative Admin Operations Lead to streamline processes, lead space planning initiatives, and provide comprehensive admin support to management and software engineering teams. This role involves optimizing workflows, managing competing priorities, and ensuring efficient daily operations in a fast-paced, dynamic environment. The ideal candidate is organized, analytical, and exercises sound judgment, with exceptional communication and collaboration skills to partner effectively across multiple teams, levels, and locations.
Description
The Administrative Admin Operations Lead supports the administrative team and software engineering departments by streamlining processes, managing operations, and coordinating space planning initiatives. This role requires a proactive problem-solver who can manage multiple priorities in a fast-paced environment.
Minimum Qualifications
4+ years of administrative or executive assistant experience, supporting director-level or higher and their calendars, preferably in a high tech environment.
Experience supporting large teams (500+ employees).
Previous project management, event planning, and operations experience
Skilled in managing change, resolving conflicts, and exercising sound judgment.
Preferred Qualifications
High level of discretion, integrity, and professionalism.
Positive, proactive, and calm under pressure.
Creative in fostering team culture and managing ambiguity.
Strong written and verbal communication skills.
Responsibilities
Problem Resolution: Anticipate, resolve, and escalate administrative issues; stay flexible to changing business needs.
Cross Functional Collaboration: Act as a liaison between administrative staff, engineering teams, and other departments, and work together on special projects when needed.
Budget Management: Track and monitor administrative and employee relations budgets with Finance and Executive Assistants.
Process Improvement: Develop and implement efficient workflows and policies to enhance productivity.
Operational Oversight: Support daily admin functions, ensure compliance with procedures, and improve processes as needed.
Space Planning: Create and execute space strategies, track headcount, and maintain planning systems.
Admin Support: Provide equivalent admin support to engineering teams and leaders when administrative assistants are out, including calendar management.
Project Management: Takes ownership of projects, events and special initiatives from start to finish, driving successful execution with proactive problem-solving.
Eeo Content
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